Friday, December 4, 2015
Tuesday, December 1, 2015
Summer 15/16, Scheduling seminar, 1 and 8 December
Focus Lecture: The Practice of Scheduling
ordering your environment so you can survive, even thrive in it
engaging with others competently is correlated with our ability to coordinate action
scheduling might mean that objects in environemnt need to be organized to remind you to do things:
different things for different personalities. strings around fingers, calendars, rings, etc.
producers live in different worlds than inventors, performers or judges.
producers think about being on time constantly over time
performers might remember last minute, when prompted by something. on time at the last minute
when people schedule, they schedule based on their dominant needs and how they react to time
producers schedule and record everything to the nth degree
perfomers require freedom and give themselves lots of leeway. they only record commitments and hard appointments.
inventors are certain and erase things once they're finished and focus only on what's coming up in the future, very scheduled.
judges look at the past and record everything and only put things in the future that must be done. they will avoid interacting with people whenever possible.
how do you reconcile these differing personalities in work environments?
One size fits all has never really worked because it doesn't account for differing world views.
Not just calendars, but biological natural statement about how each personality deals with life.
find out who you're dealing with... this will be specifically dealt with in next session
each person figures that other people SHOULD be doing all kinds of other things.
We all think we're doing it RIGHT and everyone else is doing it WRONG.
Learn how to move with people, not against them.
Performers perhaps should not accept many commitments because they need spontaneity to be in the moment and nurture relationships.
8 December
trouble happens when we expect the different personalities to show up to meetings acting like the others. performers should have freedom to be free, producers should have freedom to be consistent, etc.
scheduling for producers: might put most things into a calendar or another system like a to do list. many work on desks or on pads so they can use their lists.
judges have a whole host of systems to manage themselves: lists, folders, many judges require alarms to warn them when to do things. this works because it reminds them of when to do things when they're intensely involved with other things
inventors and producers see the world of objects in the same ways: produce lists but inventors may not have task oreinted but big chunks of time set aside for thinking, ideaing and workingon things.
performers talk and walk at the same time, on the go and multi tasking. may need mobile thing to keep track of what needs to be done like a phone or ipad.
keep it simple, as a rule. system doesn't need to be that complex.
how to: only schedule committed appointments. write those appointments in the language of specific action. Not "work out" but "go running". specify the measured consequence ie how long or how far will you go running? Also schedule committed appoints in other reminder systems. To Do list, tickler file? Set reminders and alarms to agitate yoru biology to remind you to return to another reminder system. Attach files and links and aims a a reminder that tells what I need to know so I won't have to remember it later.
performers do best when they have no time left and have to focus. if you try to get them to do focussed work early, its unlikely that they will. for the performer, the clock is ticking is a consequence. producers will do little bits every day to accomplish the task. make an environment that allows the people to work in a way that helps them produce in the way that's best for their personality. judges might get it done just in time, or may ask for more time. performer might need more talking it out time than inventors who need more quiet, focused reading, or judges who need a combination of both.
You can't manage time, only commitments to a consequence.
ordering your environment so you can survive, even thrive in it
engaging with others competently is correlated with our ability to coordinate action
scheduling might mean that objects in environemnt need to be organized to remind you to do things:
different things for different personalities. strings around fingers, calendars, rings, etc.
producers live in different worlds than inventors, performers or judges.
producers think about being on time constantly over time
performers might remember last minute, when prompted by something. on time at the last minute
when people schedule, they schedule based on their dominant needs and how they react to time
producers schedule and record everything to the nth degree
perfomers require freedom and give themselves lots of leeway. they only record commitments and hard appointments.
inventors are certain and erase things once they're finished and focus only on what's coming up in the future, very scheduled.
judges look at the past and record everything and only put things in the future that must be done. they will avoid interacting with people whenever possible.
how do you reconcile these differing personalities in work environments?
One size fits all has never really worked because it doesn't account for differing world views.
Not just calendars, but biological natural statement about how each personality deals with life.
find out who you're dealing with... this will be specifically dealt with in next session
each person figures that other people SHOULD be doing all kinds of other things.
We all think we're doing it RIGHT and everyone else is doing it WRONG.
Learn how to move with people, not against them.
Performers perhaps should not accept many commitments because they need spontaneity to be in the moment and nurture relationships.
8 December
trouble happens when we expect the different personalities to show up to meetings acting like the others. performers should have freedom to be free, producers should have freedom to be consistent, etc.
scheduling for producers: might put most things into a calendar or another system like a to do list. many work on desks or on pads so they can use their lists.
judges have a whole host of systems to manage themselves: lists, folders, many judges require alarms to warn them when to do things. this works because it reminds them of when to do things when they're intensely involved with other things
inventors and producers see the world of objects in the same ways: produce lists but inventors may not have task oreinted but big chunks of time set aside for thinking, ideaing and workingon things.
performers talk and walk at the same time, on the go and multi tasking. may need mobile thing to keep track of what needs to be done like a phone or ipad.
keep it simple, as a rule. system doesn't need to be that complex.
how to: only schedule committed appointments. write those appointments in the language of specific action. Not "work out" but "go running". specify the measured consequence ie how long or how far will you go running? Also schedule committed appoints in other reminder systems. To Do list, tickler file? Set reminders and alarms to agitate yoru biology to remind you to return to another reminder system. Attach files and links and aims a a reminder that tells what I need to know so I won't have to remember it later.
performers do best when they have no time left and have to focus. if you try to get them to do focussed work early, its unlikely that they will. for the performer, the clock is ticking is a consequence. producers will do little bits every day to accomplish the task. make an environment that allows the people to work in a way that helps them produce in the way that's best for their personality. judges might get it done just in time, or may ask for more time. performer might need more talking it out time than inventors who need more quiet, focused reading, or judges who need a combination of both.
You can't manage time, only commitments to a consequence.
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